Executive Assistant

Job Description

Job Title: Executive Assistant

Location: Warton

We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £50,054 + dependent of skills and experience

What you'll be doing:

• Provide efficient, responsive and confidential Executive Assistant support to the Training Strategy Director / Air Board Member, ensuring that their priorities are actioned and achieved
• Ensure efficient management of the Air Strategy Directors diary e.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of time
• Organise incoming communications (mail, telephone calls and messages); draft responses redirecting where appropriate, obtaining additional background information as necessary
• Ensure correct and timely submission of expense claims, in particular obtaining all relevant information pertaining to hospitality, and visits, and the inclusion of, where possible, VAT receipts and invoices. Keep accurate records of mileage done on company business and submit regular claims for reimbursement
• Liaise with Digital Intelligence Entity Manager on discharging the Training Strategy Director's role as Chairman of Pulse Power & Measurement

Your skills and experiences:

Essential

• An understanding of how to deal with Confidential Information/Issues (e.g. GDPR) and commercially highly sensitive information, and how to save/store information appropriately.
• Excellent knowledge of MS Office, particularly Word, Outlook and Excel (Expert Administrative Skills)
• Time Management and organisational skills are key
• Previous experience of being an Executive Assistant
• Able to adapt quickly and flexibly to changes in work environments, personnel and business needs

Benefits:

You'll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You'll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive

The Business Support Team:

This is an excellent opportunity to work closely with our Senior Leadership here at BAE Systems. You will become privy to high-level discussions, strategic initiatives, and the inner workings of BAE Systems. This exposure not only broadens your understanding of the business but also offers valuable learning and growth opportunities. Flexibility is key in this role, as each day can bring new challenges and priorities. Being an executive assistant can be incredibly rewarding. There's a sense of accomplishment in knowing that you play a crucial role in supporting the success of the executive team and the organisation as a whole. Being an executive assistant is not just about managing calendars and booking travel—it's about being a strategic partner, a problem-solver, and a trusted ally to the executive you support.

Why BAE Systems?

This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

Closing Date: 9th May 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.