PEPI - Executive Assistant (Hybrid-New York)

Description

Summary:

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Private Equity Performance Improvement (PEPI) team. This position requires a hybrid schedule of 3 days in-office and 2 days remote per week. Standard working hours are 8:30 am 5:30 pm.

In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES:

Administrative Support to Managing Directors

• Provide daily administrative support to PEPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence and presentations, scheduling appointments, maintaining calendars, travel arrangements.
• Review sensitive files and project specific assistance.
• Coordinate internal and external meetings.
• Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
• Additional duties as assigned.

Project Support to Managing Directors

• Conflict memo and project code creation
• Project code invoicing
• Client invoicing
• Vendor and subcontractor invoice management and tracking

HR Support

• Responsible for arranging interviews with job candidates, coordinating schedules between candidates and interviewers, and ensuring a seamless interview process.

NYC Office Support

• Manage office access key fob log.
• Coordinate pick-up and distribution of office mail.
• Collaborate with the IT department to address any office technology issues, such as those related to the copy machine, conference room AV setup, server, phones, and other relevant systems.
• Meet and greet clients and other visitors.
• Copy sensitive files, document binding, answering phone, and project specific assistance.
• Conference room scheduling and executing catering orders.
• Any additional logistics (i.e., lunch reservations, etc.) on a case-by-case basis.

MUST HAVE:

• 5+ years Executive Assistant / Business Operations Experience
• Bachelors Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
• Outstanding interpersonal and relationship management skills: ability to support multiple executives with varied working styles.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, & SharePoint.
• Ability to work independently, as well as on teams, in a fast-paced environment.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
• Flexibility to work additional hours as required.

The annual base salary range is $65,000 - $85,000, commensurate on experience. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.

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Diversity & Inclusion

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.