Events Coordinator

Description

Overview

Alvarez & Marsal Healthcare Industry Group seeks an Events Coordinator, based out of our New York Office. The Healthcare Industry Group Events Coordinator will be responsible for administrative support to the Healthcare Industry Groups Administrative Operations Teams event initiatives, specifically under the Marketing and Learning & Development functions, including planning, organizing and executing various events to meet organizational objectives. This position involves close collaboration with key internal stakeholders to ensure full understanding of objectives, scope and scale of events we support, which may range from virtual sessions to in-person, onsite deliveries. The role requires a combination of creative thinking, logistical expertise and meticulous attention to detail. Your responsibilities will encompass working from a given brief, sourcing and securing venues, developing a budget, managing event operations, including agendas, rooming lists, meal coordination, seamless onsite event coordination, as well as analyzing and implementing feedback after the event has concluded. To excel, you should possess excellent prioritization skills to manage a diverse workload and have a keen ability to problem-solve and think on your feet.

This is a primarily remote position with perhaps 20% travel.

Responsibilities include:

• Executing program logistics for live and virtual training opportunities, reporting on key learning metrics, and managing participant communications.
• Providing event support, including managing logistics and execution of internal, external and possibly virtual events, across several functional areas.
• Support our Continuing Professional Education and Compliance Training processes, including process documentation, reporting, and managing communications.

Budget Management

• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Track and reconcile expenses, providing regular financial updates to relevant stakeholders.

Communication and Coordination:

• Develop targeted communications for events including invitations, registrations site content, other event communications.
• Serve as the primary point of contact for internal and external stakeholders involved in events.
• Facilitate effective communication between various teams to ensure everyone is aligned with event objectives, budget, and timelines.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Generate comprehensive reports analyzing the success of events.
• Data reporting and tracking to support execution and management of events.

Attention to Detail

• Meticulous attention to detail in every aspect of event planning and execution.

Technology Utilization

• Leverage technology tools for event management, including registration platforms, project management software, and virtual event platforms.

Experience Required

• At least 2 years of professional experience in a corporate environment, preferably in project management or event management role.
• Strong project management skills with the ability to effectively manage timelines, delivery, budgets, and communication across teams while also being able to work autonomously
• Advanced knowledge of Microsoft Suite is required, particularly Excel and PowerPoint.
• Excellent oral and written skills.
• Strong customer focus as it relates to internal/external stakeholders.

Compensation Statement

The annual base salary range is $50k $65k, commensurate with experience. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Benefit Summary

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Click here for more information regarding A&Ms benefits programs.

Diversity & Inclusion

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.