Senior Company Secretarial Assistant

Job Description

Job title: Senior Company Secretarial Assistant – 12 Month FTC

Location: Stirling Square, London OR Frimley, Surrey with occasional travel between sites. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Negotiable depending on experience

What you'll be doing:

Governance:

• Draft procedural notes for company secretarial tasks on an ongoing basis
• Assist the production of the Annual Report
• Support the collation of ESG data and provide responses to questionnaires such as the Global Reporting Initiative, Carbon Disclosure Project, Dow Jones Sustainability Index etc
• Support the provision of secretarial support to the Banking Committee
• Support subsidiary boards as required, including the collation and dissemination of papers through Boardvantage and minute taking
• Support ad hoc governance projects

Compliance:

• RNS – issue of standard Stock Exchange announcements, e.g. directors' dealings, major shareholder holdings, directorate changes
• FCA – filing PDMR associated FCA notifications

Share Registration:

• Ensure the smooth management of the Company's share register, including the payment of dividends, shareholder correspondence etc
• Maintain accurate records of the Group's share capital
• Develop and maintain relationships with external vendors such as the share registrar
• Leading various share registration modernisation projects

Your skills and experiences:

• Prior experience of working in a UK listed company secretariat department is crucial with proven company secretarial experience
• Understanding of a regulatory environment within a PLC
• Self-motivated, highly organised, process driven and has good attention to detail
• Qualified or Part qualified with the CGI (Chartered Governance Institute)

Benefits:

You'll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You'll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual leave incentive.

The Legal Team:

This role sits within our Head Office Legal function reporting into the Deputy Company Secretary. We are currently a team of nine and you will be supporting various BAE Systems key stakeholders up to board level, in a role where every day is different!

The role offers a broad range of company secretarial duties and provides the opportunity to work with very interesting people. Additionally, there are opportunities for exposure to exciting projects across our business along with a lot of scope to develop your career. The position would suit a professional individual who has proven experience dealing with senior executives.

Why BAE Systems?

This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

Closing Date: 1st May 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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