End date

Thursday 30 May 2024

Salary range

£42,120 - £46,800

We support agile working

Click here for more information on agile working options.

Agile Working Options

Job Share; Hybrid Working

Job description

• JOB TITLE: Assistant Company Secretariat Manager
• LOCATION: Edinburgh
• Salary Range - £42,120 - £46,800
• HOURS: Full Time
• WORKING PATTERN: Hybrid, 40% (or two days) in an office site.

We want to welcome another colleague to join our IP&I Company Secretariat team. That person should:

• have a passion for administration
• be interested in corporate governance and decision-making
• be more organised than most people and
• be comfortable engaging and challenging.

IP&I Company Secretariat enables decision-making by:

• planning and delivering meetings of our legal entity Boards and top tier executive committees
• maintaining governance frameworks that delegate of authority from our Boards to management
• managing the statutory registers of IP&I's companies and
• making notifications to Companies House.

In this team, people thrive who are:

• good at prioritisation
• enjoy detail
• welcome feedback and challenge and
• enjoy learning new things.

Good writing skills are essential. Given our close working with senior leaders, it is important to be (or learn to be) comfortable engaging, challenging, listening and partnering.

Job description

Responsibilities include:

• Board/Committee delivery – leading the forward planning, meeting logistics, agenda construction, maintaining action logs, collating and publishing board papers.
• Writing - drafting board papers, minutes and written resolutions.
• Partnering - Board/Committee meetings need effective partnering from other teams and we all engage proactively and positively to deliver together.
• Advising – on boardroom protocols and corporate governance.
• Data mining and researching from the companies' corporate records.
• Notifying – mostly (but not exclusively) Companies House of changes to statutory registers and other things, and
• Year-end – coordinating multiple demands including director disclosures and annual accounts review.

Additional Skills and Experience:

• Computer systems – much of our practice is delivered via systems, so learning how to operate them is an early priority. It helps to have skills in using MS Office applications and enjoy learning new applications like Power BI and Co-Pilot to harness the opportunities they may bring.
• Previous company secretarial experience. We also welcome applications from adjacent roles, such as anyone:who has partnered IP&I Company Secretariat, orwho has worked with a senior leader on their contribution to Boards/Committees, orwho has supported directors with regulatory accountabilities.
• Qualifications – a company secretarial, legal or accounting qualification is helpful but not essential, if you are enthusiastic to gain relevant qualifications.
• Data management – ability to perform in compliance with statutory and internal policy requirements (including in respect of confidentiality, archiving, and supporting data mining) to preserve corporate records.
• Mindset – as we manage multiple tasks simultaneously and independently, it helps to enjoy prioritising multiple demands, which needs an independent mindset and organisational skills. Independent thinking, initiative and judgement all help to know when to resolve and when to escalate. We value being able to champion process simplification. A growth mindset is a given.

What will you get in return?

We cultivate a culture which brings together resourceful people from diverse backgrounds who enjoy collaborating and creativity. We consider flexible and agile working practices.

About working for us:

• We are inclusive every day and are building an organisation that reflects modern society and diversity in all its forms.
• Applications from Job Share partners are welcome. We would also consider a temporary secondment.
• We are values-led. We want our colleagues to feel that they belong and can be their best, regardless of background, identity or culture.
• We are disability confident, so if you would like reasonable adjustments to be made to our recruitment processes, just let us know.
• We are driven by a clear purpose – Helping Britain Prosper. Our colleagues are passionate about making a difference to customers, businesses and communities.
• Our team is based in Edinburgh and this is our principal hiring location. Applications from other IP&I hub locations (Leeds, Dundee, Bristol) would be considered.

We also offer a wide-ranging benefits package, which includes:

• A generous pension contribution of up to 15%
• An annual performance-related bonus
• Share schemes including free shares
• Benefits you can adapt to your lifestyle, such as discounted shopping
• 28 days' holiday, with bank holidays on top
• A variety of wellbeing initiatives and generous parental leave policies

Do you want to do outstanding work, that's exciting and makes a difference to millions of people. Join our journey!

We're driven by a clear purpose; helping Britain prosper. Our colleagues are passionate about making a difference to customers, businesses and communities.

We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve.

Together we're building a truly inclusive workplace where everyone is able to make a real difference!

If you're excited by the thought of becoming part of our team, get in touch. We'd love to hear from you.